Controlling Report Access

This feature is available to Site Managers depending on system configuration.


Site Managers can control which reports are available to their available user types and campuses from the Report Access page, available via the Control Panel.
report-access-a
The Report Access screen shows only the reports available for your site and the user types that are configured to run those reports. In the example of the Report Access page below, the Rep and Proctor user types are not configured to run reports and therefore are not shown on the Report Access page. Each report is listed on a separate row with a selection box for the user types.


In this example, Campus Managers cannot run report R101.

 report-access-b

Enable or Disable a Report for a User Type

To enable a report, ensure that the box is checked under a user type. In this example, Publisher user types can run R101.

report-access-c

To disable a report, ensure that the box is not checked under a user type. In this example, Publisher user types cannot run R101.

report-access-d

Enable or Disable Reports for a Campus

You can restrict report access at the campus level. For example, you can have R101 disabled for a campus, except for Campus Managers.

  1. Create Exception from the Options menu.
    report-access-e
  2. Select Campus
    report-access-f
  3. Select Report Code.
  4. Save.
  5. On the Report Access page, enter a check mark to select the user type in the campus that is allowed to use the report.  In this example, the user type is called a Campus Admin. You can delete the exception by using the delete icon.
    report-access-g

 

Filter the Report Access Page

The Report Access page has filters so that you can view one report at a time or view all of the exceptions set up for one campus.

report-access-i